INFORMATION
DESTRUCTION
SERVICES, INC.


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Imaging and Storage

When should I shred?

Different types of records have different legal requirements for storage. Some must be held for very short periods (less than a month), while others must be kept much longer (up to five years). A shortened retention form, found below, gives an idea of how long certain types of documents must be stored. A free brochure, listing many more types of documents, is available on request.

Not only does following the retention schedule below save storage space, but it also keeps your business legally secure. In the event of a law suit, Federal Rule 26 requires that each party provide all relevant records to the opposing counsel. By destroying records according to a set schedule, your company can appropriately limit the amount of materials it must search through to comply with this law.

Another concern businesses have is the documents discarded on a daily basis. This trash often contains information that could used against the company. Discarded daily records include phone messages, memos, misprinted forms, drafts of bids and drafts of correspondence. Information Destruction Services provides security storage containers for daily collection of these documents, and can work with you to develop a secure document disposal system that's best for your business.

One-year items
Duplicate deposit slips
Licenses (after termination)
Magnetic tape and tab cards

Three-year items
Accounts receivable ledgers
Accounts payable ledgers
Bank deposit slips
Bank reconciliations
Budgets Invoices
Physical inventory tags
Travel records

Five-year items
Balance sheets
Complaints
Cost accounting records
Customer contracts
Expense reports
Mortgage records
Work orders
Seven-year items
Canceled checks
Depreciation schedules
Expired contracts
Inventory records
Maintenance and repair records
Mortgage receipts
Notes payable
Payroll tax returns
Plant cost records
Property depreciation
Property leases
Sales invoices and slips
Uncollected account records

Ten-year items
Check registers
Property tax returns
Voucher registers
Vouchers
W-2 forms
W-4 forms
Worker's compensation reports